Privacy Policy

ASC Talent is the controller of the personal information described in this notice. You can reach us about privacy at privacy@asctalent.co.

Where we act on behalf of a brand, organization or partner (for example when running a campaign), that party may be a separate controller of the information they receive from us, and their own privacy notice will apply to their use of it.

• Identity and contact details — name, gamertag, date of birth, nationality, country and region, email, phone, postal address, emergency or guardian contact where relevant.
• Application and career information — game titles, achievements, tournament history, previous organizations, sponsorships, audience information and anything else you choose to submit.
• Social and audience data — handles and public metrics from platforms such as Twitch, YouTube, X, TikTok, Instagram and Discord, including follower, view, engagement and demographic figures used in media kits and campaign reporting.
• Commercial and contractual records — deals, contracts, deliverables, commission terms, invoices, payments and related correspondence.
• Financial details — payout and billing information. Card payments are processed by our payment provider; we do not store full card numbers.
• Account and usage data — sign-in credentials handled by our authentication provider, activity logs, audit records, device and browser information, IP address and approximate location.
• Documents you upload — identification, agreements, invoices and other files you or your representatives provide.

We collect this information directly from you, from your authorized representatives, from public platform profiles, and from partners and brands we work with on your behalf.

• To create and administer accounts, applicant portals and player portals.
• To assess applications for representation and communicate decisions.
• To provide management services: deals, contracts, campaigns, deliverables, tasks and service requests.
• To produce media kits, pitch decks and campaign performance reporting.
• To issue invoices, take payments and meet tax, accounting and anti-fraud obligations.
• To send service notifications, reminders and, where permitted, marketing about our services.
• To secure our systems, keep audit trails and investigate misuse.
• To establish, exercise or defend legal claims and comply with law.

• Contract — to enter into and perform representation and commercial agreements.
• Legitimate interests — running, securing and improving the agency, pitching talent to brands, and internal record-keeping, balanced against your rights.
• Consent — optional marketing, certain cookies, and any special category information you volunteer. You may withdraw consent at any time.
• Legal obligation — tax, accounting, safeguarding and regulatory requirements.

We share personal information only as needed, with:

• Brands, sponsors, organizations and tournament operators for deals you are being pitched for or have agreed to.
• Service providers acting on our instructions: cloud hosting and database, authentication, email delivery, payment processing, analytics and document storage.
• Professional advisers such as lawyers and accountants.
• Authorities or third parties where required by law or to protect rights and safety.
• A buyer or successor in the event of a reorganization, merger or sale.

We do not sell personal information, and we do not share it for cross-context behavioural advertising.

We operate internationally, and our providers may process information in countries other than yours, including the United States. Where information leaves the EEA, the UK or Switzerland, we rely on appropriate safeguards such as the European Commission's Standard Contractual Clauses and the UK International Data Transfer Addendum, together with additional technical and organizational measures. A copy of the relevant safeguard is available on request.

We keep information for as long as needed for the purposes above. Applications that are not taken forward are retained for up to 24 months so we can reconsider you and show a fair process. Contract, invoice and payment records are kept for at least the period required by tax and limitation law, typically six to ten years. Portal accounts and audit logs are kept while the relationship is active and for a reasonable period afterwards. When no longer needed, information is deleted or anonymized.

Depending on where you live, you may have rights to access, correct, delete, restrict or object to processing, to receive a portable copy of your information, to withdraw consent, and not to be subject to solely automated decisions with legal effects. We do not use your information for automated decision-making of that kind.

• EEA / UK / Switzerland (GDPR, UK GDPR, FADP) — the rights above, plus the right to complain to your supervisory authority (in the UK, the Information Commissioner's Office).
• California (CCPA/CPRA) — rights to know, access, delete, correct, limit use of sensitive personal information, and opt out of sale or sharing. We do not sell or share personal information as those terms are defined, and we will not discriminate against you for exercising your rights. Authorized agents may submit requests with proof of authority.
• Other US states (Virginia, Colorado, Connecticut, Utah, Texas, Oregon, Montana and similar laws) — rights to access, correct, delete, obtain a portable copy, opt out of targeted advertising and profiling, and to appeal a refused request by replying to our decision.
• Canada (PIPEDA and provincial laws) — access, correction and challenging our compliance, with recourse to the Office of the Privacy Commissioner.
• Brazil (LGPD) — confirmation of processing, access, correction, anonymization, portability, deletion and information about sharing, with recourse to the ANPD.
• Australia and New Zealand — access and correction under the Privacy Acts, with complaints to the OAIC or the New Zealand Privacy Commissioner.
• South Africa (POPIA), Japan (APPI), South Korea (PIPA), India (DPDP Act), UAE, Saudi Arabia and Singapore (PDPA) — equivalent access, correction, deletion and consent-withdrawal rights under local law.

To exercise any right, email privacy@asctalent.co. We will verify your identity and respond within the time your law requires — generally 30 days (45 days in California, extendable where permitted). Exercising your rights is free unless a request is manifestly unfounded or excessive.

Access to the platform is restricted by role and enforced in the database itself, so players see only their own records and staff see only what their role permits. Information is encrypted in transit and at rest, files are held in access-controlled storage, and actions are recorded in audit logs. No system is perfectly secure; if a breach affects you, we will notify you and the relevant regulator where the law requires it.

We use strictly necessary cookies and local storage to keep you signed in, maintain your session and secure the platform. Any analytics or preference cookies are used only where your local law allows, and where consent is required we ask for it first. You can clear or block cookies in your browser, but sign-in will not work without the necessary ones. We do not respond to Global Privacy Control signals differently because we do not sell or share personal information.

Our services are not directed at children under 13 (or under 16 where local law sets a higher age) and we do not knowingly create accounts for them. Where we represent a minor competitor, we act on instructions from a parent or legal guardian and require their consent to process the minor's information. If you believe a child has given us information without that consent, contact us and we will delete it.

Our site and portal link to third-party platforms such as streaming and social networks, brand sites and our payment provider. Their handling of your information is governed by their own privacy notices, which we encourage you to read.

We may update this notice as our services or the law change. The date at the top shows the latest version, and we will tell you directly about material changes that affect you.

Privacy questions, requests and complaints: privacy@asctalent.co.